Yugma and Web Conferencing

Need to meet with a colleague across town or across the country? Trying to present content or teach an online class? Need to teach library instruction at a satellite campus? There’s no need to travel or to teach in an asynchronous environment- why not try a web conferencing tool? Web conferencing allows for easy screen and presentation sharing as well as options for audio through a conference call or voice over IP (VoIP). Some programs even have the capability for a shared mouse and keyboard so that something like database search instruction can be modeled and then tried by all participants in an online, shared environment. Businesses have been using these technologies for years, but they can also be very useful in an academic setting with more and more online and distance education opportunities as well as collaboration between faculty and/or staff at different institutions.

yugma1Yugma is one of the many options out there for online conferencing. One great benefit of Yugma over many others is that it has a slimmed down version that’s available for free! With the Yugma free version, you have the capability to share your screen to up to 20 people at a time. It also gives you a free conference call number or the option to use Skype (VoIP) for all participants to be able to connect vocally. For written communication, public and private chat is also included. Yugma is also unique in that it is compatible with Mac, Windows and Linux systems.

With an upgrade to a paid account you additionally are able to share keyboard and mouse, change presenters, record and archive sessions, schedule meetings in advance, and access presenter tools (highlight aspects of screen/presentation). Prices run from $14.95 a month (or $149.50 a year) to $179.95 a month ($1799.50 a year) depending on the number of possible participants in a conference (20 to 500). An additional “Webinar” feature is available at $19.99 a month (or $199.50 a year) which allows you to have personalized web space where participants can sign up and directly access the webinar.

Yugma is intuitive to use, although I did run into some hiccups with the free account. The presenter/organizer will need to download the program, however participants should be able to access the screen share/presentation by simply visiting the Yugma website (www.yugma.com) and entering the access code that the presenter will see when setting up the session. A few things to look out for when using Yugma:

  • Although Yugma gives the presenter the option to “Invite Contacts” or “Invite Contacts to View Only”, the free version only allows viewing, so choose the view only option.
  • If you upgrade to the paid version and would like participants to be able to do more than view, they need to “run” the program which may cause administrative rights problems.
  • The latest Java will need to be installed on both presenter and participants computers
  • The teleconferencing, although free, doesn’t have the best sound quality. Skype is also an option.
  • The access code that the presenter is given when setting up the session is in a 000-000-000, however needs to be entered by the participants on the Yugma page without the dashes.

For additional options for web conferencing see the Wikipedia article: http://en.wikipedia.org/wiki/Comparison_of_web_conferencing_software



Information Discovery Via the Library Catalog

facets5One of the great functions of a library is to provide space for information discovery. However, as information searching transitioned from a paper-based endeavor into a predominantly electronic activity. the likelihood of unexpectedly discovering resources took a severe downturn. For instance, the library OPAC has simplified the search process, but in so doing the time spent browsing the stacks has been significantly reduced. This reduction limits the likelihood of unexpected discovery. Thankfully the recent trend in online catalogs towards faceted search interfaces has begun to address this problem.

Faceted searching provides users more opportunity for virtually browsing the collection. Search results are accompanied with links for faceted navigation, presenting users with a variety of facets (format, date, author, subject, location, etc.) by which they can refine their search results. Encore is one of several faceted search interfaces currently on the market. However, unlike its competitors (at least those that I am aware of), it offers two added features that I just love – social tagging and tag clouds!


With Encore, once a patron has signed into their account, they are allowed to create and link tags with item records. Fields from bibliographic entries can also be imported as tags. Patron and library created tags are treated equally and displayed as one, thus encouraging a hitherto nonexistent collaborative relationship between library staff and users. However, Catalogers have no need to fear – these tags appear together, but they are stored separately. Therefore, Encore allows libraries to take advantage of Web 2.0 technologies, while preserving catalog records within their bibliographic databases.

tagcloud2One way in which this technology could be used in an academic library would be to use tags to direct students to materials relevant to particular courses. By creating a course tag such as ART100 students, faculty, and library staff can tag resources relating to themes covered in the class. The resulting tag clouds provide users with a second option for virtual browsing. One that is increasingly familiar to the student clientele of academic libraries. By offering tools such as Encore, libraries can reestablish themselves as spaces (both virtual and physical) for information discovery.

A product of Innovative Interfaces, the creators of Millennium, Encore is compatible with a number of its ILS competitors, such as Voyager and ALEPH 500.