Have you ever tried to work on a Word document on a computer that doesn’t have Microsoft Office? Or maybe you’ve had to email yourself a document in order to open it on another computer? Online applications such as Google Docs allow you to create, edit, and save word processing documents, spreadsheets and presentations on the web rather than on your computer. Not only does this make it possible to create Microsoft Office type documents without purchasing any software, but it also makes it easier to share and edit a document between people.
In the library setting Google Docs can be used many ways. The ability to share a document or presentation gives students a way to work on group projects without messy emails. Library staff can easily co-author papers or simply share a spreadsheet between departments. This can be especially useful when working with people at other institutions who do not share a common server. Need a place to hold all of your committee documents that is accessible by all members? Google Docs can serve as that online repository. Although document sharing is a nice feature of Google Docs, it is not required; Google Docs can simply be a way to access documents on different computers or on computers that do not have Microsoft Office. Google Docs even lets you upload documents currently saved on your computer as a Word, Excel or PowerPoint file.